Assistant Project Manager

Job Summary:

The Assistant Project Manager plays a key role in supporting the planning, execution, and successful completion of mechanical construction projects. They work closely with the project manager and project team to coordinate project activities, manage project documentation, and ensure that project objectives are achieved within scope, budget, and schedule. The Assistant Mechanical Project Manager provides valuable assistance and contributes to the overall success of the project.

Responsibilities:

• Project Coordination: Assist the project manager in coordinating project activities, including scheduling meetings, preparing agendas, and facilitating communication among project team members, subcontractors, and stakeholders.
• Document Management: Maintain project documentation, including contracts, drawings, specifications, change orders, and other project-related documents. Ensure that all project documentation is accurate, up-to-date, and accessible to project stakeholders as needed.
• Budget Tracking: Assist in tracking project expenses, monitoring budget allocations, and preparing financial reports. Work with the project manager to identify cost-saving opportunities and ensure that project expenditures are within budget constraints.
• Schedule Management: Support the project manager in developing and updating project schedules using scheduling software (e.g., Primavera P6, Microsoft Project). Monitor project progress against the schedule and assist in identifying potential delays or bottlenecks.
• Quality Assurance: Assist in implementing quality control measures to ensure that mechanical construction work meets industry standards and client specifications. Conduct regular inspections, review workmanship, and address any deficiencies or non-compliance issues.
• Risk Management Support: Assist in identifying and assessing project risks, and develop strategies to mitigate risks and minimize their impact on project objectives. Proactively address issues and implement contingency plans as needed.
• Customer Communication: Communicate project updates, milestones, and issues to project stakeholders as directed by the project manager. Serve as a point of contact for project-related inquiries and facilitate effective communication among project team members and stakeholders.

Qualifications:

• Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Current driver’s license.
• State HVAC/Plumbing licenses is a plus.
• Must be able to travel at least 50% of the time.
• Ability to read and interpret documents.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardizations exist.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to work with mathematical concepts such as probability, statistical inference, and the fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Work Environment:

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds.

While performing the duties of this Job, the employee is occasionally exposed to high, precarious places and outside weather conditions.