Assistant Project Manager

Assistant Project Manager (APM)

Location: Houston, TX (On-site)

Company: Gulf Coast Flooring & Services

Employment Type: Full-Time

Position Overview

We are looking for a motivated Assistant Project Manager (APM) to join our growing team. The APM supports Project Managers and Superintendents by coordinating project details, maintaining documentation, and ensuring clear communication across departments. This role is key to keeping projects organized, on schedule, and well-documented--allowing the Project Manager to focus on client communication and overall project leadership.

Key Responsibilities

Project Coordination

• Maintain and update Job Runner notes so all departments stay informed.
• Coordinate internally with estimators, superintendents, and project managers to confirm materials, manpower, and job readiness.

Documentation & Tracking

• Prepare, track, and organize submittals, work orders, and change orders.
• Ensure all required project information (start dates, assigned team members, project notes, signed contracts) is entered before a job is released.
• Keep digital project files accurate and organized in the shared drive (X Drive/Teams).

Internal Communication & Collaboration

• Share regular updates with the Project Manager and Superintendent on progress, potential issues, or missing information.
• Attend and document internal project meetings, capturing action items and ensuring timely follow-up.

What Success Looks Like in This Role

A strong APM is an excellent communicator, dependable, organized, and proactive. A successful APM:

• Keeps Everyone Informed: Provides timely, accurate updates so no one is left guessing.
• Owns the Details: Tracks documentation and project requirements with accuracy and consistency.
• Anticipates Issues: Flags missing information or potential roadblocks early.
• Supports the Team: Frees up the Project Manager to focus on clients by managing internal coordination and documentation.
• Shows Initiative: Asks questions, takes ownership, and grows into greater responsibility over time.
• Drives Efficiency: Keeps processes, paperwork, and communication streamlined to help projects stay on schedule and budget.

Qualifications

• Experience in project coordination, construction, or a related field (preferred).
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, Outlook) and project management software.
• Ability to thrive in a fast-paced, team-oriented environment.

Why Join Us

• Competitive pay based on experience.
• Opportunities for growth and advancement within the project management team.
• Supportive, collaborative team culture.
• Recognition for hard work and consistent performance.