Assistant Expeditor-Administrative

Company Overview
A leading Engineering, Procurement, and Construction (EPC) contractor specializing in natural gas processing and energy infrastructure projects across the United States is growing!

Position Summary
The Assistant Expeditor provides administrative and coordination support to the procurement and expediting team. This role plays a critical part in maintaining communication flow between suppliers and internal project teams by managing high-volume correspondence, tracking material statuses, organizing documentation, and supporting the Piping Expeditor.
This is a fast-paced, detail-driven role ideal for someone who thrives in a structured environment and enjoys organization, follow-up, and process support.

Key Responsibilities

• Manage a shared procurement/expediting email inbox (100+ emails daily)
• Review, categorize, and prioritize supplier and internal communications
• Track purchase orders and update material status in spreadsheets or internal systems
• Follow up with suppliers to confirm order acknowledgments, production status, and delivery timelines
• Maintain and organize digital documentation within shared drives and company systems
• Ensure all vendor correspondence and shipping documents are properly filed and accessible
• Assist the Piping Expeditor with reporting, data entry, and project updates
• Support procurement and project teams with administrative tasks as needed
• Help identify and escalate potential delivery delays or documentation gaps

Qualifications

• 2+ years of administrative, procurement, supply chain, or project coordination experience preferred
• Experience working in construction, EPC, oil & gas, or industrial environments is a plus
• Strong ability to manage high email volume and prioritize tasks effectively
• Excellent organizational skills and attention to detail
• Professional written and verbal communication skills
• Proficiency in Microsoft Outlook, Excel, and shared document management systems
• Ability to work in a fast-paced, deadline-driven environment

Skills & Competencies

• Highly organized and process-oriented
• Strong follow-up and time management skills
• Detail-focused with strong documentation accuracy
• Ability to multitask without losing accuracy
• Team-oriented with a proactive mindset

Compensation & Benefits

• $20–26/hour depending on experience
• Temp-to-hire opportunity with potential for long-term growth
• Exposure to large-scale energy infrastructure projects
• Opportunity to work with a respected EPC organization

If you are ready to be a part of something exciting-APPLY TODAY!