Assistant County Administrator
Taylor County Board Of County Commissioners
Perry, FL
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JOB DETAILS
LOCATION
Perry, FL
POSTED
30+ days ago
Performs complex, confidential and specialized professional administrative functions for a variety of programs and projects for the County Administrator; prepares for and attends all standing meetings for the Board of County Commissioners; coordinates meetings, schedules and required reference materials for the County Administrator and performs related works as assigned.
Under direction, provides direct assistance to County Administrator and assists in oversight of the departments, exercises independent judgment and action and interpretation of policy and administrative procedures for the County.
Responsibilities include routine contact with government officials, elected officials, board members, business and community organizations on behalf of the County Administrator.
The scope of responsibilities requires the Assistant County Administrator to possess extensive knowledge of complex and diverse issues and daily events of a sensitive nature.
The frequent use of discretion, initiative, diplomacy and independent judgment is critical and consequential to the impact and operation of County business. The Assistant County Administrator fills in for the County Administrator in his or her absence.
ESSENTIAL FUNCTIONS
- Sets priorities and meets critical deadlines, organizes work effectively in accordance with and in anticipation of the needs of the County Administrator.
- Transmits information on behalf of the County Administrator; coordinates departmental projects with other County departments; monitors the progress and execution of projects and activities initiated by the County Administrator.
- Exercises independent judgments and interpretation of policies and procedures; responds to complaints and requests for information or refers to departmental staff as appropriate. Tracks requests from the County Administrator and County Commissioners, and coordinates timely response from staff.
- Initiates and composes reports on behalf of the County Administrator.
- Researches, compiles and summarizes a variety of informational or statistical materials; complies and reviews budget figures, reviews purchase requisitions and bills for payment; maintains budget, purchasing and other financial and business records.
- Prior to review and authorization by the County Administrator, reviews all finished materials for completeness, accuracy, format, compliance with policies and procedures, and returns to appropriate department for correction.
- Manages all administrative tasks for the County Administrator, including budget and purchasing tasks; makes travel arrangements, handles mail distribution and follow up.
- Attends all Board of County Commissioners meetings and may represent the County Administrators office at various meetings to prepare a record of activities; prepares and distributes summaries or reports. Ensures timely follow up of Commissioner requests.
- Organizes and maintains all contracts with the Board of County Commissioners.
- Prepares suggested agenda for Board of County Commissioners meetings; facilitates accurate organization of agenda materials.
- Maintains county code of ordinance materials.
- Acts as liaison between County Administrator, Department Heads and the Finance Department. Troubleshoots budget and finance issues. Assists in budget preparation and reviews submitted budgets for accuracy, completeness and compliance to form.
- Administers grants, audit grants and provides oversight as directed by the County Administrator.
- Communicates with public. Tracks citizen-driven requests and complaints.
- In the absence of the County Administrator is authorized to sign internal documents such as payroll, purchase orders, budget transfers, leave and travel request or other internal documents as determined by the County Administrator
- Other duties as assigned by the County Administrator
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/ or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE, SKILLS AND ABILTIES:
Principles and practices of local, state and federal public agencies; including the role of elected officials and appointed board and commissions.
Applicable Federal, state and local laws, rules and regulations regarding local government operations.
Knowledge of budgetary principals and practices and contract administration.
Knowledge of research and statistical techniques.
Procedures and methods of effective report writing, editing and presentation.
Records management principles and practices.
Business letter writing, correct English usage, including spelling, grammar,
About the Company
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