Assistant Commercial Property Manager

• Previous experience in commercial property management required.
• Strong customer service skills with the ability to effectively communicate with tenants, vendors, and team members
• Familiarity with legal administrative procedures related to property management
• Ability to negotiate and resolve conflicts in a professional manner
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Basic understanding of landlord/tenant laws.
• Excellent organizational skills with attention to detail
• Ability to handle multiple tasks and prioritize workload effectively

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Movement within office complex environment
• Ability to write by hand and use keyboard extensively to perform general office functions
• Ability to communicate by speech and hearing continuously
• Visual acuity needed for close detail work and computer use
• Ability to sit for extended periods of time
• Ability to occasionally walk, stand, stoop, kneel, crouch, and reach with hands and arms
• Ability to occasionally lift and carry up to 20 pounds (periodic lifting of supplies)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly exposed to a general office environment.
• The noise level in the work environment is usually moderate.

Equal Employment Opportunity Statement:

The STG Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

As part of our hiring process, we conduct background checks on candidates who receive a conditional offer of employment. You will be provided with a disclosure and authorization form prior to any screening.

• Assist the Property Manager in daily operations and management of the property
• Provide excellent customer service to tenants and address their inquiries and concerns
• Maintain accurate records of tenant information, leases, and rent payments. May initiate rent collections.
• Coordinate maintenance requests and ensure timely resolution by working closely with vendors and building technicians.
• Performs a variety of administrative tasks including but not limited to phone support, preparation and distribution of correspondence, expense reporting, scheduling, meeting coordination, filing, etc.
• Assist with budget preparation by researching costs for supplies and services and obtaining bids as directed. Aid the Property Manager in the preparation of monthly and quarterly management reports.
• Maintains tenant, vendor and property files including insurance certificates, tenant contact information, lease abstracts, etc.
• Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
• Ensure compliance with local, state, and federal real estate laws and regulations.
• Administers accounts payable and accounts receivable. Codes invoices for payment and inputs into accounting system, forwarding original invoices to accounting department.
• Coordinates tenant appreciation events and assists with the publication and distribution of tenant newsletters.