AP Specialist

Accounts Payable Specialist

Job Summary:
The Accounts Payable Specialist is responsible for processing vendor invoices, managing weekly check runs, and ensuring accurate and timely payment of obligations. This role also supports vendor relations, monthly reconciliations, and compliance with internal controls and accounting policies.

Key Responsibilities:

• Process vendor invoices and manage weekly check runs, including distribution for approvals.

• Prepare and upload Positive Pay files to the bank.

• Ensure invoice approval procedures are followed in accordance with internal policies.

• Verify invoice accuracy, including extensions, totals, and applicable sales tax.

• Post approved invoices into the accounting system following internal controls.

• Maintain organized vendor files and support positive vendor relationships.

• Reconcile accounts payable and close the AP system monthly.

• Review vendor statements and resolve discrepancies.

• Process year-end 1099s and collect W-9s from new vendors.

• Maintain vendor insurance certificates as required.

• Provide backup support to accounts receivable as needed.

• Assist with year-end audit activities and special projects as assigned.

Qualifications:

• Knowledge of Northstar or similar club/hospitality accounting software required.

• Proficiency in Microsoft Office, especially Excel and Outlook.

• Strong organizational skills with attention to detail.

• Excellent communication skills and ability to work collaboratively.

• Minimum of 2 years of experience in accounts payable, hospitality, or private club accounting preferred.

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Why Apply:

• Work in a supportive, team-oriented environment.

• Be part of a respected organization with a commitment to excellence.

• Opportunity to apply accounting skills in a hospitality-focused setting.