Administrative Support Assistant
KMRG, LLC
Philadelphia, PA
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JOB DETAILS
JOB TYPE
Full-time
LOCATION
Philadelphia, PA
POSTED
4 days ago
We are seeking an Administrative Support Assistant to support the U.S. Merit Systems Protection Board (MSPB) at the Northeastern Regional Office in Philadelphia, Pennsylvania. In this role, you will provide administrative support for MSPB operations by managing front desk and telephone coverage, supporting hearing and appeal processing activities, and assisting with day-to-day office functions.
This is a full-time onsite opportunity. Candidates must be available to start on April 6th, 2026. We will provide competitive pay, comprehensive benefits, and job stability and security.
Apply today!
RESPONSIBILITIES
- Receive incoming telephone calls/visitors, determine the nature of their business, and refer calls to the appropriate staff
- Assist with the receipt and distribution of incoming mail for the agency
- Create, tab, and file paper records, indexes, and other documents as needed
- Tab and file paper records for quick retrieval
- Enter data and type consistently on a personal computer
- Use office equipment to conduct daily office work
- Operate personal computers, fax machines, and copy machines as needed
- Scan documents using office scanners and mail equipment
- Communicate with court reporters and external customers to schedule phone conferences and in-person/video hearings
- Coordinate in-person hearings and video hearings with external customers
- Initiate inquiries regarding case processing for the Administrative Judge
- Respond to appeal inquiries on behalf of the Administrative Judge
- Address questions from the public, appellants, and representatives at the Supervisory Paralegal Specialist’s direction
- Explain general Board procedures for potential, pending, and past appeals
REQUIRED KNOWLEDGE, SKILLS, & ABILITIES
- Knowledge of commonly used concepts, practices, and procedures in the legal field
REQUIRED EXPERIENCE
- 2-4 years of experience in the administrative field or in a related legal assistant area
EDUCATION
- Highschool diploma or equivalent required
- Undergraduate degree preferred
LOCATION
- Philadelphia, PA 19103
TELEWORK
- Telework is not authorized
CLEARANCE
- U.S. citizenship is required as it supports the U.S. federal government
CLIENT
- U.S. Merit Systems Protection Board (MSPB)
TRAVEL
- Travel is not required
WORK HOURS
- 40 hours
- 8 hours a day
- 5 days a week
EMPLOYMENT CLASSIFICATION
- Employment Classification Eligibility—Nonexempt
RELOCATION
- Not eligible for relocation benefits
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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
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