Administrative Specialist I - Library
Pima County Government
Tucson, AZ
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JOB DETAILS
SALARY
$20.83–$24.47 Per Hour
LOCATION
Tucson, AZ
POSTED
30+ days ago
information, please see: https://www.azjobconnection.gov/jobs/7152859
Job Description Summary
Department - County Free Library
Job Description
Job Type: Classified
Job Classification: 5754 - Administrative Specialist I
Salary Grade: 6
Pay Range
Hiring Range: $20.83 - $24.47 Per Hour
Pay Range: $20.83 - $28.11 Per Hour
Range Explanation:
- Hiring Range is an estimate of where you can receive an offer. The
actual salary offer will carefully consider a wide range of factors,
including your skills, qualifications, experience, education,
licenses, training, and internal equity.
- Pay Range is the entire compensation range for the position.
The Administrative Specialist I provides support for staff by being the
first point of contact for HR-related queries. As an Administrative
Specialist I, the primary responsibilities will include maintaining
personnel records, managing essential HR documents such as employment
records and onboarding guides, and updating internal databases to ensure
accuracy and compliance. We seek a candidate with a solid background in
HR procedures who can effectively administer various administrative
tasks in a timely manner.
The ideal candidate will possess excellent organizational skills and a
keen attention to detail, ensuring that our HR department not only
supports our employees but also adheres to all labor laws and
regulations. The role will be crucial in creating a positive work
environment and facilitating smooth HR operations.
Essential Functions:
As defined under the Americans with Disabilities Act, this
classification may include any of the following tasks, knowledge,
skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is
not a comprehensive listing of all functions and tasks performed by
incumbents of this class. Work assignments may vary depending on the
departments need and will be communicated to the applicant or incumbent
by the supervisor.
- Coordinates unit activity with other departmental sections/divisions
and other County departments or outside agencies directly or through
assigned staff, and acts as an internal departmental coordinator for
support activities such as personnel, purchasing, payroll, or
program specific functions;
- Responds to public and staff inquiries and provides information or
resolves problems which require explanation or application of
departmental or program rules and policies, or refers questions to
appropriate staff;
- Represents unit/department on various committees and working groups
and may be granted authority to commit unit/department support to
issues;
- Coordinates, schedules and organizes unit, program, or departmental
calendars and meetings;
- Leads and participates in the preparation and processing of
accounting documentation such as requisitions, purchase orders,
claims and fund transfers;
- Creates, maintains, and/or directs the maintenance of specialized
databases including inputting and retrieving data and producing
complex computer-based reports;
- Coordinates and monitors standard departmental Intergovernmental
Agreements (IGA), contracts, and other obligatory agreements with
affected agencies, contractors and service providers;
- Researches, compiles and performs initial analysis of information,
and prepares routine, recurring and special reports, correspondence,
memoranda, personnel forms, operations manuals and other documents
for supervisory review and approval;
- Compiles and summarizes statistical and operational data, and
prepares periodic and special reports;
- Compiles information utilized in unit budget preparation, monitors
miscellaneous expenditures, and reports to supervi or on program
budget activities;
- Conducts and documents confidential or sensitive inquiries for
management and maintains appropriate security and confidentiality of
information encountered or created;
- Establishes and maintains specialized reference files and reference
materials.
Minimum Qualifications:
Bachelors Degree from an accredited college or university with a major
in public administration, business administration, management, or a
closely related field as defined by the department head at the time of
recruitment.
(Relevant experience and/or education from an accredited college or
university may be substituted.)
OR:
One year with Pima County as an Administrative Assistant III,
Administrative Assistant Supervisor, or closely related professional a
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