Administrative Coordinator

Administrative Coordinator
Location: White Plains, NY - full-time onsite
Compensation: $60,000-$70,000

About the company:

• Family-owned company that has been around for 100+ years.
• The firm deals with multiple different business lines including acquisitions, management, leading and mortgage brokerage, etc.
• Great tenure throughout the company, and opportunity for advancement.
• Strong work/life balance and summer Fridays!

Responsibilities:

• Assist in the preparation of materials necessary for acquisition, financing and sale of
• Prepare Excel
• Develop proficiency with Argus for financial
• Develop proficiency with Costar for market
• Review and assist with AppFolio property management software interaction with Apartments.com and Zillow.
• Oversee com management of Facebook and Instagram content to ensure timely and accurate postings.
• Maintain organized unit and property photo libraries on the T-drive; upload photos to AppFolio of vacant apartments and notify property managers when pictures are ready for editing and posting.
• Oversee Property Shield platform to identify and remove fraudulent property
• Produce weekly TikTok video content for each managed Preferred but not required.
• Prepare and distribute weekly operational reports, including leads report, prospect tracking report, vacancy report, and arrears report.
• Compile and distribute monthly analytical reports, including CoStar market comps report, EV charger usage report, and rental rates report.
• Attend weekly telephone conference calls and produce accurate, organized meeting notes for distribution.
• Manage annual tax document collection for the broker and upload completed documents to his accounting portal in a timely manner.
• Provide shared coverage of the front reception desk during the receptionist’s lunch break every other day and as otherwise needed.
• Assist with mail coverage as needed to ensure uninterrupted daily
• Perform scanning, copying, and printing of documents as
• Manage outgoing FedEx shipments and coordinate

Desired Qualifications:

• 2+ years of administrative experience.
• Experience in property management is preferred.
• Experience managing social media platforms is a plus.
• Strong MS office experience.