Administrative Coordinator
The Panther Group
Boston, MA
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JOB DETAILS
SALARY
$30
LOCATION
Boston, MA
POSTED
18 days ago
The Panther Group is seeking an organized and customer-service-focused Administrative Coordinator to support our clients academic department in Boston. This role is fully onsite.
Key Responsibilities: Application Cycle Management
Application Period
- Monitor application submissions daily and track volume across award categories to ensure balanced representation
- Send application deadline reminder communications to prospective applicants
- Provide technical support to applicants experiencing issues with the online application portal
- Review incoming applications for completeness and flag missing required fields
- Conduct degree verification by cross-referencing applicant information with university records in ascend
- Coordinate with Registrar's office through designated liaison to verify discrepancies (minimum 2-week turnaround required)
- Verify and update applicant address information using ascend database
- Flag records with outdated or inconsistent information on tracking spreadsheets
- Follow up with individual applicants to collect missing application information after deadline
- Manage data extraction and organization for reader distribution
- Maintain a record of readers and judges and properly code in data management platform
- Prepare and distribute application packets to readers, grouping applications by venture theme
- Compile and organize reader scorecards as they are returned
- Prepare semifinalist application materials for judge review
- Schedule and coordinate finalist presentation meetings
- Maintain confidential records of all evaluations and scores
- Maintain organized filing system for all application materials and evaluation documents
- Ensure adherence to established timeline and alert Executive Director of Womens Entrepreneurship of potential delays
- Support communication with readers, judges, and applicants as needed
- Assist with preparation of final recommendations for approving authority
- Coordinate notification process for awardees and non-awardees by July 31 deadline
- Other duties as assigned to support the Advancement Division
Required Qualifications
- 2 years of experience
- Strong attention to detail and ability to identify discrepancies in data
- Proficiency with database systems (experience with ascend preferred)
- Advanced skills in Microsoft Office Suite, particularly Excel for data management
- Experience with WordPress or similar content management systems
- Excellent organizational skills and ability to manage multiple deadlines simultaneously
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Demonstrated ability to work independently and problem-solve
Preferred Qualifications
- Experience with Qualtrics or Canvas learning management systems
- Familiarity with university advancement or alumni relations operations
- Knowledge of entrepreneurship or innovation programming
- Previous experience supporting awards or scholarship programs
Pay Rate: Up to $30.00 per hour depending on experience
About the Company
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