Administrative Assistant (Weekends)
FirstService Residential
Delray Beach, FL
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JOB DETAILS
SALARY
$17–$18 Per Hour
JOB TYPE
Part-time
LOCATION
Delray Beach, FL
POSTED
9 days ago
Description
Job Overview:
As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association, control of records and reports regarding operations and customer service.
Your Responsibilities:
- Coordinates collection and preparation of operating reports.
- Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
- Coordinates community communications and website compliance.
- Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors.
- Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
- Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets.
- Keeps packages updated with new memos and policies as required.
- Prepares any resident information packages that require Board approval, (i.e., Architectural Modification).
- Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures.
- Follows safety procedures and maintains a safe work environment.
- Demonstrates excellent customer service, communication, and time management skills.
- Proofreads the monthly newsletter, assists with weekly communication.
- Maintains daily log, records, and forms.
- Monitors and controls access to the building.
- Greets and directs residents, guests, and invitees.
Skills & Qualifications:
- Associates degree with concentration in business preferred, or equivalent combination of education and experience.
- Three (3) to Five (5) plus years of related work experience.
- Computer literacy: Intermediate proficiency in Microsoft Windows software.
- Must possess strong administrative background.
- Strong working knowledge of customer service principles and practices.
- Excellent interpersonal, office management and communications skills.
- Self-starter with excellent communication, interpersonal and customer service and telephone skills.
Schedule: Saturday and Sunday coverage required; holidays as needed
What We Offer:
As a non-exempt part-time associate, you will be eligible for supplemental benefits to include dental, and Vision. In addition, you will be eligible a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation: $17.00 - $18.00 per hour
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
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Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel
national_recruiting@fsresidential.com
.Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at
national_recruiting@fsresidential.com
; we will respond in accordance with Local Law 144, within 30 days.About the Company
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