Administrative Assistant

• Welcomes and directs visitors and clients.
• Answers and transfers phone calls, screening when necessary.
• Maintains filing systems as assigned.
• Incoming & Outgoing Mail
• Retrieves, collects and/or sends information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Data entry tasks including payroll time entries, material certification and change orders.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Special projects and other responsibilities as needed.
• Performs other related duties as assigned.

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

• High school diploma or equivalent
• Valid driver’s license
• Must meet the requirements of the company fleet policy to be a company sanctioned driver
• Must have a satisfactory motor vehicle report (MVR)
• Satisfactory background check
• Minimum of two years’ experience in an administrative role.

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