Administrative Assistant - Temporary

ABOUT GENALYTE 

At Genalyte, we're revolutionizing diagnostic testing to empower a healthier future. We believe that timely and accurate health insights shouldn't be a luxury, but a necessity. We are driven by a vision where advanced diagnostic capabilities are accessible, efficient, and seamlessly integrated into healthcare. Genalyte is more than just a laboratory; we are advocates for health empowerment, dedicated to providing insights that can transform lives and communities.

POSITION SUMMARY
The Administrative Assistant provides hands-on administrative, organizational, and operational support to executive leadership and functional teams, while also owning the day-to-day upkeep and presentation of our office environment. This is a roll-up-your-sleeves role that blends executive support with physical office management—including cleaning, stocking, errand-running, and facility maintenance. This role is critical to enabling efficiency, alignment, and a positive workplace experience. The ideal candidate takes pride in every aspect of the job, approaches all tasks—big and small—with a positive, can-do attitude, and holds themselves to a high standard of execution and accountability. Strong organizational skills, attention to detail, and a willingness to personally handle hands-on tasks are essential. This is a temporary role.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

These may include but are not limited to: 

• Provide administrative and executive support to one or more executives and/or leadership team members, including calendar management, meeting coordination, travel arrangements, and expense reporting
• Manage procurement of office & kitchen supplies with a cost-conscious approach, ensuring shelves, refrigerators, and supply areas are stocked and orderly
• Own the organization and presentation of all shared office spaces, kitchen and break areas on a daily basis, including performing light cleaning duties before and after events, meetings and daily use
• Run errands on behalf of management and the office as a regular part of the role, such as picking up and dropping off mail and packages, purchasing food and beverages for team and candidate meetings, sourcing last-minute supplies, and fulfilling other time-sensitive requests. Mileage reimbursement or a flat monthly vehicle stipend is provided
• Serve as a trusted partner to leadership by anticipating needs, managing priorities, and exercising sound judgment with confidential and sensitive information
• Support cross-functional communication and coordination such as company events, team meetings and offsites
• Manage incoming requests, prioritize tasks, and ensure timely follow-through
• Support onboarding logistics for new hires, including workspace setup and coordination with IT, People Ops, and Facilities (as applicable)
• Support talent acquisition by scheduling interviews, presentations and calls 

ADDITIONAL FUNCTIONS & RESPONSIBILITIES 

• Provide general office support, including managing office supplies, coordinating vendors, receiving deliveries, and personally handling light facility tasks such as tidying common areas, restocking supplies, and organizing storage
• Maintain organized records, files, and shared resources
• Assist with Company event planning, including hands-on setup, coordination of catering and supplies, and post-event cleanup and space restoration
• Support ad hoc projects, special initiatives, and process improvements
• At more senior levels, may support complex scheduling across multiple time zones, manage executive communications, and lead office or administrative initiatives independently

EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 4–8+ years of relevant administrative or executive support experience
• Curiosity to solve problems and propose solutions when problems arise 
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs with a positive, can-do attitude; willingness to take on any task—including physical and hands-on work—without hesitation
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs with a positive outlook 
• Excellent written and verbal communication skills
• High degree of professionalism, discretion, and integrity
• Proactive, resourceful, and solutions-oriented mindset
• Ability to work independently while collaborating effectively across team
• Demonstrated fiscal responsibility and cost-consciousness; experience operating within defined budgets and spending guidelines
• Must have reliable transportation and a valid driver’s license; willingness to run local errands as a regular part of the role
• Comfortable with physical tasks, including lifting up to 25 lbs, standing for extended periods, and performing light cleaning duties

Powered by JazzHR