Administrative Assistant (Temporary)

Make a living while you make a difference at Trilogy Health Services – a senior living provider with the continuous goal of being the Best Healthcare Company in The Midwest.

We are seeking a highly organized and proactive Temporary Executive Assistant. This role is ideal for an experienced administrative professional who enjoys fast-paced environments, takes initiative, and thrives in supporting senior leadership.

Careers close to home and your heart 

Since our founding in 1997, we’ve been making long-term care better for our residents and more rewarding for our team members. We’re a Fortune Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work. If you’re looking for a place that embraces you for who you are, helps you achieve your full potential, and makes working hard feel less like hard work, then look no further than Trilogy. 

Job Description Summary

The Executive Assistant role provides executive support and coordinates projects across the company. Specifically, the position is responsible for providing personal administrative assistance to the Executive Officer during campus rounding travels. The duties may include drafting communications and/or completing follow-up activities.

ROLE AND RESPONSIBILITIES

• Schedule appointments, maintain and update executives’ daily calendar
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
• Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the
• executive behalf
• Organize meetings, including scheduling, send reminders, and organize catering when necessary
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
• Maintain confidentiality of highly sensitive information
• Manage complex office administrative work requiring the use of independent judgment
• Process invoices

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• High School Diploma
• One (1) to three (3) years supporting c suite level.
• Healthcare, senior living industry or long-term care environment preferred.
• Exemplary computer skills that include knowledge of the Microsoft Office Suite of products.

PHYSICAL REQUIREMENTS

• Sitting, standing, bending, reaching, stretching, stooping, walking, and moving intermittently during working hours. Must be able to lift at
• least 50lbs. Must be able to maintain verbal and written communication with co-workers, supervisors, residents, family members, visitors,
• vendors, and all business associates outside of the health campus.