Administrative Assistant

Provide confidential administrative assistance and support to Vice Presidents and Division Leaders.

Prepares advanced and confidential time sensitive correspondence including letters, memoranda,
and reports. Familiar with a variety of the field's concepts, practices, and procedures. Relies on
experience and judgment to plan and accomplish goals with ability to work independently.

Shift: 7am - 4pm

Prepare confidential committee agendas and meeting minutes
• Assist with confidential market sector and divisional administrative support
• Manage and maintain leaders’ schedules
• Coordinate travel arrangements
• Support management with business development efforts
• Screen incoming phone calls
• Greet clients
• Monitor, maintain and order office/field supplies as needed
• Filing and other general office duties
• Prepare PCFs
• Coordinate group events including lunches
• Complete timesheets
• Expense Reports
• Facilitate correspondence of licenses, PDH’s, training, publications, etc.
• Clean/help rearrange offices as needed
• Prepare for new employees, organize work areas, order supplies, etc.
• Sub-consultant agreements
• Supplemental agreements
• Help with license applications and renewals
• Maintain monthly budget expenditures
• Contract administration
• Assist with Fleet and Safety Mangement
• Perform other duties as assigned by Supervisor

Strong computer skills with advanced experience in Word, Excel, Outlook
• Good writing and verbal communicative skills
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• Knowledge of internet research
• Position requires minimum of 40 hours a week with possibility of overtime
• Requires a high school diploma or its equivalent with at least 5 years of experience in the
field or in a related area.
• Valid driver’s license with approved/acceptable driving history required
• Professional appearance and demeanor required at all times
• Understanding of confidentiality of the role

DRMP is a Drug and Alcohol Free workplace, an Equal Employment Opportunity employer and E-Verify employer.