Administrative Assistant
Spectraforce Technologies Inc.
SeaTac, WA
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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Analysis Skills, Communication Skills, Copying Machines, Customer Relations, Customer Support/Service, Data Quality, Detail Oriented, Fax Machines, Interpersonal Skills, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Presentation/Verbal Skills, Printers, Procedure Development, Purchasing/Procurement, Record Keeping, Regulatory Requirements, Security Monitoring, Training/Teaching, Writing Skills
LOCATION
SeaTac, WA
POSTED
30+ days ago
4 Months
Seatac WA 98198
Key Duties
Professionally greets all visitors, directing them to the appropriate party, service, or location.
Organizes and implements office functions including procurement of supplies, maintaining office records, and supporting relationships with client's office vendors.
Follows established security procedures by monitoring guests and issuing visitor badges.
Receives and analyzes SCM department Help Intake requests and internal and external SCM mailboxes checking that all data is accurate to route to the appropriate team member.
Maintains the SCM Desk Reference Training Manual and documents and communicates actions, irregularities, and continuing needs.
Assists with contract processes, forms, reporting, and compliance, providing training when necessary.
Assists with developing templates and guidance documents for the department ensuring that the documents are suitably maintained and relevant.
Prepares mailings and general correspondence to employees and visitors
Requests necessary service/maintenance for the client's General Office Front Desk office equipment to ensure optimum efficiency.
Executes all responsibilities with a focus on achieving clients goals and objectives, and conforming to all policies, procedures and legal requirements.
Required Job-Specific Experience, Education & Skills
1 year of experience in a fast-paced office environment, or related area.
Excellent interpersonal and communication skills (written and verbal communication and listening skills).
Demonstrates careful attention to detail or essential elements and accuracy of information delivering information.
Knowledge of general administrative and clerical procedures and the ability to operate basic office machines (telephone, copier, fax, printer, etc.).
Knowledge of customer service principles and practices, and the ability to handle multiple assignments simultaneously with accuracy, some of which may be confidential in nature.
Ability to establish and maintain harmonious relations with client's employees, vendors and the public.
Demonstrates verbal, visual, and auditory ability to act swiftly in an emergency.
Proficiency with Microsoft Office applications (e.g., Word, Excel, PowerPoint, and Outlook).
High school diploma or equivalent is required.
Must be authorized to work in the U.S.
Job-Specific Leadership Expectations
Embody our values to own safety, do the right thing, be kind-hearted, deliver performance, and be remarkable.
SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
About the Company
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Spectraforce Technologies Inc.
Spectraforce is a leading global services firm that provides a portfolio of Consulting, Staffing and Outsourcing services & solutions to a broad range of clients and industries worldwide. We are headquartered in Raleigh, NC, USA and have offshore global delivery centers at Pune, Chandigarh, and Hyderabad, India. At Spectraforce we have a Philosophy - a Philosophy that excellence is derived through dedicated, focused and innovative work. We also believe that knowledge comes through sharing and growth comes to every organization where people use knowledge in team work. A progressive culture and a world of possibilities is what you see with us.
COMPANY SIZE
500 to 999 employeesINDUSTRY
Computer/IT Services
FOUNDED
2004
WEBSITE
http://www.spectraforce.com