Administrative Assistant
University of Southern California
San Diego, CA
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JOB DETAILS
SALARY
$26.59–$35.18 Per Hour
LOCATION
San Diego, CA
POSTED
1 day ago
Essential Duties and Responsibilities:
include, but are not limited to: Edit, format and finalize presentation slides and other professional materials with a high level of accuracy and consistency Update, maintain, and manage faculty Curriculum Vitae’s (CV’s), NIH and other funding agency biosketches, and professional biographies Coordinate, schedule, and maintain meetings, calendars, and appointments for Dr. Rema Raman and collaborating faculty Process, track, and manage faculty travel arrangements and reimbursement requests in compliance with institutional and funding agency policies Maintain and update administrative databases, compile data, and prepare reports as requested Format technical and scientific materials such as manuscripts, abstracts, and reviews for submission to scientific journals and scientific presentations, under faculty guidance Serve as a primary point of contact for internal and external communications, exercising professionalism, discretion, and sound judgment Cross-collaborate with other administrative teams at ATRI as needed The Administrative Assistant is expected to independently analyze, organize, and prioritize daily administrative activities, ensure deadlines are met, and support efficient office operations. The position requires strong organizational skills, critical thinking, flexibility, excellent written and verbal communication skills, and the ability to maintain a high degree of confidentiality. The Administrative Assistant is also expected to demonstrate professionalism, patience, and effective collaboration with other administrative assistants. Skills required: Advanced proficiency with Zoom (e.g. scheduling meetings, managing app integrations, webinar support, other features) Advanced proficiency with Microsoft Outlook. The individual will also participate in special projects as assigned by their supervisor and support the efficient and effective execution of all administrative and research-related tasks and projects. Location: San Diego, CA. This position will require working onsite at the ATRI offices located in San Diego at least 4 days each week The hourly pay range for this position is $26.59 - $35.18. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC’s Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$143910.htmld USC is a leading private research university located in the heart of downtown Los Angeles – a global center for arts, technology and international business. As the largest private employer in the city – responsible for more than $5 billion annually in economic activity in the region – we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Application help If you need assistance during the application process, see our application help. (If you already work for USC, see Your USC career.) At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu. Don't see the dream job you are looking for? Drop off your contact information and resume and we will reach out to you if we find the perfect fit!About the Company
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