Administrative Assistant
IES Residential, Inc.
Raleigh, North Carolina
We are seeking a proactive, detail-oriented Administrative Assistant to support daily office and field operations. This role is critical in ensuring smooth communication and efficient workflow between office staff, field technicians, vendors, and subcontractors.
The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment. This position will assist with technician scheduling, project coordination, and pre-construction calculations to help support project planning and office operations.
Responsibilities
Coordinate and manage scheduling for field technicians and project staff
Assist with pre-construction calculations and project documentation
Communicate with vendors, subcontractors, and field personnel regarding schedules and project needs
Maintain project files, job documentation, and administrative records
Prepare spreadsheets, reports, and administrative documents
Support office operations including data entry, filing, and correspondence
Update scheduling systems and track project progress
Provide administrative support to management and project teams
Perform other duties as assigned
Qualifications
Required
Minimum 1 year of administrative or receptionist experience, preferably in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Strong verbal and written communication skills
Ability to read, write, and speak English fluently
Preferred
Bilingual (English/Spanish) a plus
Experience in construction, HVAC, electrical, or skilled trades environments
Experience with Microsoft Dynamics is a plus
Work Environment
This role operates primarily in a professional office environment with frequent interaction with field personnel and vendors. The position supports both office and field operations in a fast-paced, team-oriented workplace.
Physical Requirements
Ability to sit, stand, and walk for extended periods during the workday
Ability to perform repetitive tasks such as typing, filing, and data entry
Ability to lift up to 25 pounds occasionally (files, office supplies, packages)
Ability to bend, reach, kneel, and operate office equipment
License Required: Yes Job Locations: US-NC-Raleigh Company Overview:
IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life.
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.
From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.
Our commitment to our employees is reflected by our actions:
- Safety is Priority One – and our record shows it
- Competitive Pay
- Company 401K plan with Employer Contribution Match
- Company Paid Time Off
- Company Paid Life Insurance
- Choice of Medical Coverage including Prescription and Short Term Disability Plans
- Choice of Dental and Vision Coverage
- Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
- Auto and Home Insurance Discount Programs
PLEASE NO AGENCY CALLS.
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
EEO & Affirmative Action
The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.
View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement
View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster
Disability Accommodation
IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.
IES Participates in E-Verify
E-Verify Information
Right to Work