Administrative Assistant
IES Residential, Inc.
Pflugerville, Texas
Job Summary
IES Residential, Inc. is seeking a reliable, detail-oriented Administrative Assistant to support our Pflugerville, Texas office. This role is responsible for scheduling coordination, administrative support, and assisting with billing and subcontractor processes to help keep operations running smoothly.
Experience is preferred but not required—we are willing to train the right candidate.
Key Responsibilities
Scheduling & Coordination
- Manage calendars, appointments, and project schedules
- Communicate schedule updates with team members and external partners
- Ensure schedules align with project timelines
Administrative Support
- Perform accurate data entry and maintain electronic records
- Assist with subcontractor invoice processing and sub-pay tracking
- Support billing processes and documentation
- Create and update reports, spreadsheets, and documents (Word, Excel)
- Prepare internal communications and status reports
Office Support
- Track incoming/outgoing documents, mail, and packages
- Maintain office supplies and coordinate with vendors
- Assist with meetings and internal event coordination
Qualifications
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong attention to detail and organizational skills
- Excellent communication skills (written and verbal)
- Ability to multitask and meet deadlines in a fast-paced environment
- Reliable and dependable
- Scheduling or administrative experience preferred (not required)
- Microsoft Dynamics experience is a plus
- Bilingual (English/Spanish) is a plus
- Must be able to read, write, and speak English
Physical Requirements
- Prolonged sitting and computer use
- Frequent typing and handling paperwork
- Ability to occasionally lift up to 20 lbs
- Ability to move around the office as needed
Work Environment
- Office setting
- Fast-paced with frequent multitasking
- Regular interaction with team members, subcontractors, and vendors
Pay & Schedule
- Pay: $17.00 – $19.00 per hour (based on experience)
- Schedule: Full-time, Monday–Friday
IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life.
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.
From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.
Our commitment to our employees is reflected by our actions:
- Safety is Priority One – and our record shows it
- Competitive Pay
- Company 401K plan with Employer Contribution Match
- Company Paid Time Off
- Company Paid Life Insurance
- Choice of Medical Coverage including Prescription and Short Term Disability Plans
- Choice of Dental and Vision Coverage
- Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
- Auto and Home Insurance Discount Programs
PLEASE NO AGENCY CALLS.
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
EEO & Affirmative Action
The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.
View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement
View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster
Disability Accommodation
IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.
IES Participates in E-Verify
E-Verify Information
Right to Work