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Administrative Assistant

Axelon Services Corporation

Pennington, NJ

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Catering Services, Communication Skills, Detail Oriented, Establish Priorities, Expense Reports, GEP (Good Engineering Practices), Interpersonal Skills, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Visio, Microsoft Word, Order Supplies, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Printers, Quality Control, Time Management, Travel Planning, WebEx, Writing Skills
LOCATION
Pennington, NJ
POSTED
Today


Summary:

  • Location: Pennington, NJ
  • Work Mode: Hybrid schedule with a minimum of 3 days per week onsite


Responsibilities:

  • Perform diverse, advanced, and confidential administrative support functions for the Business Management and Controls Leaders and the Pennington team.
  • Relieve management of administrative details; gather, compile, and report information relevant to the department.
  • Manage a number of different and often conflicting objectives, projects, or activities simultaneously.
  • Communicate with executives and line management to gather or convey relevant information.
  • Maintain detailed calendars and prioritize meeting requests and related logistics.
  • Schedule complex meetings requiring coordination of multiple calendars.
  • Coordinate travel arrangements and process expense reports in a timely manner according to policy.
  • Work with general bank systems (e.g., Concur and Corporate Travel), expense policies, and MS Office Products (including Outlook, Word, Excel, PowerPoint), WebEx, and GEP Smart.
  • Serve as floor support, including building access management.
  • Act as onsite point of contact for traveling BMC team members ensuring access and accommodations.
  • Coordinate site-specific events, including catering orders, coordination, and post-event clean-up.
  • Order and maintain supplies.
  • Maintain printers by ordering paper/ink and ensuring they are functioning properly and tidy.
  • Handle adhoc maintenance requests.
  • Assist with signage and maintaining the floor for BMC.
  • Coordinate equipment returns for exiting resources.


Requirements:

  • Ability to think proactively and balance multiple needs and requests.
  • Polished professional with strong written and verbal communication skills.
  • Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio).
  • Highly organized with strong attention to detail.
  • Excellent time management; able to effectively prioritize.
  • Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines.
  • Ability to work effectively under pressure, adapting to unexpected events, responding well to change.
  • Ability to learn quickly and take on new responsibilities.
  • Must have excellent judgment, be an independent thinker, and resourceful.
  • Ability to handle highly sensitive, confidential, and non-routine information.
  • Strong interpersonal skills: comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles.
  • Accuracy/quality control – must demonstrate accuracy and thoroughness and monitor own work to ensure quality.
  • May assist other senior members of the leadership team when needed.
  • Experience supporting more than one line of business executive with demonstrated ability to manage multiple & competing priorities.


Preferred Skills:

  • Must be well versed in Concur or other Travel & Expense software.
  • 2 years of administrative assistance experience.
  • Experience engaging with executive stakeholders, across multiple locations and geographies.
  • Strong partnering skills.

About the Company

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Axelon Services Corporation