Administrative Assistant Pedi Neurosciences

Location: Austin, TX

Facility: DC - Specialty Pavilion

Department/Specialty: Pedi Neurosciences

Schedule: Full Time | Monday - Friday 8:00a - 5:00p

• Orchestrate Complex Dual-System Calendars by managing high-volume scheduling across both UT and Ascension platforms, ensuring seamless coordination for diverse teams and medical providers.

• Execute High-Impact Departmental Communications by drafting and distributing professional correspondence, reports, and presentation materials that drive informed decision-making.

• Direct Seamless Event & Travel Logistics by leading the preparation for meetings and conferences, including the management of complex travel arrangements and expense reimbursements.

• Guarantee Data Integrity & Operational Accuracy by meticulously managing databases and verifying information to identify and resolve discrepancies before they impact the program.

• Serve as a Professional Brand Ambassador by expertly screening inquiries and managing visitor interactions, ensuring a welcoming and efficient first point of contact for the department.

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

A minimum of an Associate Degree combined with direct Healthcare Administrative experience, ensuring a baseline understanding of medical terminology and compliance.

Expertise in both Microsoft Office OR Google Suite

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.

Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.