Administrative Assistant
Ultimate Staffing Services
Oviedo, Florida
Job Description: Administrative Coordinator
We are seeking a highly organized Administrative Coordinator to support daily operations and help keep our service team running smoothly. This role is responsible for answering incoming calls, scheduling technicians, tracking inventory, submitting purchase orders, and generating reports for both operations and sales.
Key Responsibilities
- Answer and route incoming calls
- Schedule technicians for service calls and project work
- Track inventory levels and assist with inventory counts
- Submit purchase orders and follow up with vendors
- Run reports to support operations and the sales team
- Assist with general administrative tasks as needed
Qualifications
- Administrative or office support experience preferred
- Experience in HVAC, plumbing, construction, or related industry is a plus
- Strong organizational, communication, and multitasking skills
- Proficiency with scheduling systems, spreadsheets, and basic reporting tools
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.