Administrative Assistant

Administrative Assistant (Treasury & Risk)
Location: Orlando, FL
Schedule: Onsite initially; hybrid thereafter
Pay Rate: $25–$28 per hour (DOE)
Employment Type: Contract-to-hire (conversion expected after 6 months)
 

Job Summary

Seeking an experienced Administrative Assistant to provide high-level support to senior leaders within Treasury and Risk. This role includes calendar management, travel coordination, expense reporting, and confidential administrative support in a fast-paced corporate environment.

Key Responsibilities

• Manage executive calendars, meetings, and conference calls

• Coordinate complex domestic travel and prepare expense reports

• Maintain budgets, track expenses, and manage departmental documentation

• Draft, proofread, and format correspondence, reports, and presentations

• Organize electronic and physical files while maintaining confidentiality

• Provide periodic reception support as needed

Treasury / Finance Support

• Compile and distribute Board materials

• Manage tax and regulatory mail; deposit checks and mail tax returns

• Coordinate IRS and audit documentation

• Maintain FATCA documentation and regulatory filings

• Administer Concur, corporate credit cards, and related reporting

Qualifications

• 3+ years of administrative or executive support experience

• Proficient in Microsoft Office and Adobe Pro

• Experience with Concur, AMEX, and banking platforms preferred

• Strong organizational, communication, and confidentiality skills

Preferred Experience

• Finance or accounting administrative support

• Expense systems (Concur or Basware)

• Corporate credit card administration

• Legal or paralegal background

Work Environment

Fully onsite for the first 30–60 days, then hybrid (2–3 days onsite per week).