Administrative Assistant - Operations/Shop

 Job ID:  520712

Located across Western North Carolina, APAC Atlantic, Inc., Asheville Division, is a leading provider of high-quality asphalt paving services. We pride ourselves in being a premier employer in our communities that strives for safety, quality, & superior service in all that we do. By being a part of the CRH family, we are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that come together to form CRH.  CRH is the number one asphalt producer and paver, the largest aggregates producer and the second largest ready-mix producer in North America. We are also the number four cement producer in North America and a leader in Canada. CRH operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

Position Overview

This is a skilled position requiring the employee to perform a wide variety of administrative/clerical functions in a fast-paced construction office environment.

Key Responsibilities (Essential Duties and Functions)

• Review and submit Asphalt/Truck tickets to Accounting Dept for payment daily
• Coordinate and order Trip permits and handle renewals for Annual Permits
• Emailing 3-day operations/truck schedules when required
• Responsible for monthly vehicle Tag renewals
• Review Fuel quantities for monthly reconciliation
• Order Annual Intrastate fuel tax decals
• Maintain Equipment checklists/breakdown submittals.
• Review Pre/Post trip inspections and entering them in CMMS system
• Assist with deposal/auctions of equipment
• Help manage equipment rentals and assist in monitoring rental assignments
• Approve timesheets when required
• Attendance required according to APAC-Atlantic, Inc. Attendance Policy to ensure office operations function at normal efficiency level
• Attitude/cooperation: always maintaining courteous and professional manner with co-workers, customers and public.  Must adhere to Code of Business Conduct
• Have the willingness to work in a team environment and assist co-workers or supervisors with other duties as required

Qualifications

Education/Experience

• High school graduate preferred
• DOT and/or construction knowledge is preferred but not required

Work Requirements

• Must be willing to work nights and weekends when necessary.

Knowledge/Skills Requirements

• Microsoft Office with emphasis on Microsoft Word and Excel is essential.
• Knowledge of CMMS, Viewpoint, Infield is a plus.
• Basic math ability is required.
• Highly effective oral and written communication skills required.
• Must be self-motivated with ability to multitask.
• Strong attention to detail.
• Must be highly organized.
• Ability to perform under deadline pressure.
• Ability to work effectively independently and as a team member.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Physical ability to sit, mobilize fingers and hands in such a way that keypunching and calculator can be utilized.
• Bending and squatting may be required as filing is a necessity.
• Hearing and speaking in such a way that communication is applied via one on one and via phone.
• Sight is required in order to read contracts and other accounting materials in tangible form.
• Lifting boxes onto shelves and moving as needed for use. Approximate weights of 25lbs or less.

• Other physical demands that may be utilized but may be modified to fit individual needs: twisting, reaching, standing and walking.

The statements included in this job description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Other duties may be assigned as required.  Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

APAC-Atlantic, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability

CRH is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.