Administrative Assistant (On-site)
HEPCO, Inc.
New York, NY
We are seeking a highly organized and detail-oriented Administrative Assistant to support the Innovation Policy Unit (IPU) and the Research and Innovation Division for our client within a New York State agency. This role is ideal for someone with strong administrative and project coordination experience who can operate effectively in a fast-paced environment.
- Performs tracking and monitoring of key program deliverables and reports metrics to senior leadership
- Manages file structure for the Research & Innovation Division and ensures records are properly organized
- Monitors the division’s shared mailbox for internal and external communications
- Coordinates the process for the Research & Innovation Division’s external engagement program
- Assists with project management tasks supporting innovation policy activities
- Attends meetings and takes notes as necessary
- Provides briefings and status updates to executive staff and stakeholders
- Performs other duties as assigned
Minimum Qualifications:
- Three years of experience as a project management specialist
- Five years of experience with Microsoft Office Suite, including Outlook and Word
- Strong communication and problem-solving skills
- Ability to multitask in a fast-paced environment
Benefits:
- Health Insurance
- Sick Time
- 401k
Location: One State Street, New York, NY 10004
Duration: approximately 2 years
Apply by deadline: 4/8/2026
Shift Days/Times: M-F 40 hours, TBD
Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.
About the Company
HEPCO, Inc.
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Job Opportunities
At HEPCO, we are committed to providing a positive, professional experience for all of our candidates and contract employees. We leverage our expertise in a variety of technical disciplines to help you find jobs that bring the right amount of challenge and reward to your career.