Administrative Assistant
Jobot
Oklahoma City, OK
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JOB DETAILS
SALARY
$50,000–$75,000 Per Year
LOCATION
Oklahoma City, OK
POSTED
8 days ago
This Jobot Job is hosted by: Brittany Packard
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $50,000 - $75,000 per year
A bit about us:
Our client is a small commercial real estate development firm that is centered around the revitalization of historic buildings in Oklahoma City. They manage the portfolio of buildings they revitalize.
Why join us?
- medical
- dental
- vision
- 401k
- bonus
Job Details
About the Role
We are seeking a detail-oriented Administrative Assistant to support our commercial real estate development team. This role plays a critical part in keeping projects organized and on schedule by assisting with lien waiver tracking, contract administration, calendar coordination, and day-to-day administrative operations. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced development environment.
Key Responsibilities
Managing the office
Expense reports
Ad hoc projects
Contract & Lien Waiver Support
Assist with preparation, tracking, and organization of contracts, change orders, and related project documentation
Monitor lien waivers and ensure timely collection, review, and filing
Maintain accurate digital and physical contract files
Coordinate with vendors, subcontractors, and internal teams to follow up on required documentation
Support compliance with internal processes and documentation standards
Calendar & Scheduling Coordination
Manage calendars for project leaders and executives
Schedule internal and external meetings, site visits, and vendor appointments
Coordinate logistics for meetings, including agendas and materials
Track deadlines and key project milestones
Administrative Support
Provide general administrative support to the development team
Prepare reports, correspondence, and presentations
Organize project records and maintain document management systems
Assist with invoice tracking and administrative project support as needed
Handle incoming communications and route requests appropriately
Qualifications
2+ years of administrative experience, preferably in real estate, construction, or a professional services environment
Familiarity with contracts and lien waivers strongly preferred
Exceptional organizational and time management skills
Strong written and verbal communication abilities
High attention to detail and accuracy
Proficiency in Microsoft Office Suite and document management systems
Ability to manage confidential information with professionalism
Preferred Skills
Experience supporting commercial real estate or construction projects
Comfortable working in a fast-paced, deadline-driven environment
Strong follow-through and problem-solving skills
Bachelors degree or commiserate experience
What We Offer
Competitive compensation
Professional growth opportunities
Collaborative, team-oriented work environment
Exposure to high-impact commercial development projects
Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.
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About the Company
J
Jobot
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.
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COMPANY SIZE
100 to 499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com