Administrative Assistant- Occupancy
Beacon Hill
Cambridge, MA
This is a 4‑month contract Administrative Assistant role with a nonprofit housing and property management organization supporting vulnerable populations. The position is 100% onsite in Jamaica Plain, MA, starting ASAP, with the potential to extend. Hours are Monday-Friday, 8:30 AM-5:00 PM, and the pay range is $23/hour. The role supports occupancy, compliance, and property management teams with day‑to‑day administrative and leasing documentation, and the interview process is virtual.
Job Responsibilities
- Provide administrative and clerical support to occupancy, compliance, and property management teams
- Compile, review, and maintain leasing and compliance files
- Process move‑ins, move‑outs, transfers, and lease renewals
- Coordinate annual and interim recertifications and track documentation
- Enter and maintain accurate data in internal systems (SharePoint and property management software)
- Prepare inspection notices, follow‑up letters, and compliance communications
- Handle general office support including reception, mail, copying, and supplies
- Participate in required trainings and collaborate across departments
Candidate Qualifications
- High school diploma or GED required; undergraduate degree preferred
- 2+ years of administrative experience or a bachelor's degree
- Strong written and verbal communication skills
- Proficiency with Microsoft Word, Excel, Outlook, and general office equipment
- Experience with databases or property management software preferred
- Ability to multitask, manage time well, and work independently
- Comfortable working in emotionally intense environments and with diverse populations
- Professional, reliable, and team‑oriented with strong ethical boundaries
Qualified and interested candidates are encouraged to apply today for immediate consideration.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)