Administrative Assistant - OB-GYN General Practice

Responsibilities:

Administrative Duties

• Compilation and submission of expenses for travel, subscriptions, memberships and books for re-imbursements in a timely fashion.
• Maintain multiple calendars/schedules, surgery schedule, office hours and meetings.
• Answer and screen all phone calls. Take appropriate messages or delegate calls to appropriate support staff.
• Make travel and lodging arrangements.
• Other administrative duties as required to support divisional needs

Clinical Duties

• Assists attending physician with outpatient office hours.
• Schedule required procedures for patients at attending physician’s direction. This includes completion of chart management and PSM forms and follow-up to ensure that all necessary preadmission testing has been scheduled and results are available prior to surgery.
• Copy and disseminate follow-up patient correspondence, reports, and discharge notes to patients and referring physicians.
• Assist patients with referrals, scheduling for follow up visits, questions on pre-operative preparations and surgical admissions.
• Ensure that all operative reports and encounter forms are turned in for billing within designated timeframes.
• Provide cross coverage for designated co-workers per guidelines and as directed by supervisor.

Research Related Responsibilities

• Interact with individuals/patients associated with clinical trials as well as supply information to patients enrolled in these studies.
• Schedule follow up studies as directed by the trial protocol.
• Coordinate submission and approval of journal articles, manuscripts and permissions as directed.

• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
• Other duties as assigned to support the unit, department, entity, and health system organization

Education or Equivalent Experience:

• H.S. Diploma/GED (Required)
• 3+ years of experience (a combination of education and experience will be considered.)