Administrative Assistant
Beacon Hill
New York, NY
Our client, an international architecture and landscape architecture firm, is seeking a proactive, motivated, and organized Temporary Administrative Assistant to support the Director of Business Strategy & Partnerships. This role is 5 days in office and guarantees at least 32-40 working hours per week. The role will start as soon as the team finds the right cand and will last for about 3 months with the potential to extend as needed. The position pays up to $39/hr.
Responsibilities:
- Manage the Director's calendar, scheduling, and follow-ups to ensure deadlines are met
- Prepare and submit expense reports and provide general administrative support
- Handle correspondence, draft communications, and maintain organized follow-up systems
- Prepare meeting materials, take notes, track action items, and support acquisition meetings
- Coordinate occasional local travel and related logistics
- Organize, format, and maintain documents, presentations, and historical records
- Ad hoc task as needed by the team
Qualifications:
- 2-4+ YOE in an administrative position within a corporate setting
- Advanced proficiency in Outlook, Excel, Word, and PowerPoint (required)
- Proven ability to take initiative and work autonomously
- Self-guided with strong decision-making skills; thoughtfully considers options before escalating questions
- Excellent written and verbal communication skills with a polished, professional demeanor
- Strong attention to detail and high standards for accuracy
- Experience with Adobe (preferred)
- Exceptional organizational and time management skills
- Strong writing and editing skills
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)