Administrative Assistant- NASA GRC

About FedSync:

Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.

Position Overview:

FedSync is seeking experienced Administrative Assistants to provide comprehensive office management and administrative support to NASA's executive staff and Administrative Office at the Glenn Research Center (GRC). This role is critical in ensuring the efficient day-to-day operations of the organization, with responsibilities that include budgeting, personnel records management, and payroll processing.

Responsibilities

• Telephone Services
• Appointment and Schedule Services
• Visitor Services
• Correspondence and Records Management Support
• Mail Services/Information Delivery
• Office Supply Inventory and Restocking
• Time and Attendance Coordination
• Team and Collaboration Portal Support
• Performance Management Support
• Move Coordination
• Data Entry Support
• Meeting and Event Support Services
• Travel Support
• Small Purchase Support

Unique tasks:

• Backup to GLASS Administrative Assistants and Secretary IIIs
• Coordinate logistics and support directorate-level meetings

Qualifications:

Education:

• High school diploma. Vocational school is a plus.

Experience:

• Minimum 7 years working in an office environment, and experience in NASA branch or division offices a plus. Experience with Microsoft Office applications, including Word, Excel, PowerPoint, Teams, SharePoint, as well as Adobe Acrobat. Experience utilizing all functionality of Outlook Calendar and e-mail. Experience in providing meeting support is a plus.

Additional Requirements:

• Strong oral and written communication skills.
• Demonstrates proper use of grammar, excels in proofreading, and prepares high-quality documentation.
• Must have the ability to learn NASA Correspondence Standards, document routing, and procedures.
• Strong customer service and organization skills, keen attention to detail, and the ability to work independently, as well as part of a team.
• Ability to prioritize work and follow through to meet deadlines.
• Knowledge of the fundamentals of databases.
• Ability to prioritize work and follow through to meet deadlines.
• Demonstrates a high level of integrity and keeps sensitive information confidential.
• Ability to manage multiple, time-sensitive tasks simultaneously with a focus on results and quality in a fast-paced environment.
• Ability to analyze information, prioritize work, and follow through to meet deadlines.
• Demonstrates a professional appearance and demeanor.
• Can take meeting minutes and distribute them to meeting attendees.
• Demonstrates taking initiative while performing contract requirements.
• Requires the ability to work with little to no direction from management.
• Requires ability to anticipate the needs and preferences of the office.

FedSync is an Equal Opportunity Employer:

We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Acceptable background check including criminal history background check and credit Check.