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Administrative Assistant

Joulé

Mason, OH

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JOB DETAILS
SALARY
$25–$28.60 Per Hour
LOCATION
Mason, OH
POSTED
Today
Job Title: Administrative Assistant
Location: Mason, OH
Contractor Work Model: Onsite
Hours: Part-Time, 20.0 hours per week
Compensation: $25.00 - $28.60 per hour
Type: Contract, Potential for extension or conversion to permanent


Responsibilities
  • Provide administrative support to ensure efficient operation of the office
  • Support managers and employees through organization and communication tasks
  • Handle confidential and time-sensitive material with discretion
  • Communicate effectively via phone and email, ensuring accuracy and timeliness
  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence, memos, letters, faxes, and forms
  • Assist in preparing regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies and manage inventory
  • Book travel arrangements and submit/reconcile expense reports
  • Provide general support to visitors and answer questions or requests
  • Take dictation and create presentations
  • Generate reports and handle multiple projects simultaneously
  • Monitor and prepare invoices
  • Support administrative staff with educational and growth opportunities
  • Ensure operation of equipment through preventive maintenance and repairs
  • Maintain supplies inventory by checking stock levels and placing orders
  • Attend educational workshops and review professional publications to maintain technical knowledge

Requirements
  • High school diploma or equivalent; additional education or training preferred
  • Previous administrative support experience is a plus
  • Strong organizational and communication skills
  • Ability to handle confidential information with discretion
  • Proficiency in office software (e.g., MS Office Suite)
  • Ability to manage multiple projects and prioritize tasks effectively
System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #558-Scientific


About the Company

J

Joulé

With extensive scientific, clinical, and healthcare industry experience, Joulé recruiters excel at placing talent across core specialty areas:

  • Scientific staffing for hard-to-find skills

Working across every scientific discipline, Joulé places biologists, chemists, scientists, technicians and other specialists.

  • Clinical lifecycle recruiting

From research to regulations, safety to statistics, Joulé helps clients manage every stage of the clinical development lifecycle.

  • Equipment calibration, maintenance and validation

Laboratory and facility support comes with a total quality commitment backed by ISO 9001:2008 certification.

  • National healthcare recruitment

Trust Joulé’s extensive experience in physician, advanced practice provider and executive direct placement search.

COMPANY SIZE
500 to 999 employees
INDUSTRY
Biotechnology/Pharmaceuticals
WEBSITE
https://www.jouleinc.com/