Administrative Assistant

Description:
Purchase Order Information (We will need the PO before the candidate can start on assignment)
• Has the PO already been approved? No
• If so, what is the PO or Cost number: PO-00308802
• Is your PO grant or gift funded? NO
• Will the PO be tied to multiple resources? yes

Assignment Information
• Campus or Medical Enterprise: UPS Campus
• USC Address where the work is being performed? 3607 Trousdale Pkwy. SKS 305, Los Angeles, CA 90089
• Will this position be onsite/remote/hybrid? Onsite
• Will this worker be working directly with Minors? NO
• Job Title: Administrative Assistant
• Number of needs: 1
• Target start date: Asap
• Duration of Assignment: 4 months likely extension
• Work hours: Mon-Fri 8:30am – 5:00pm
• Dress code: Business Casual
• Parking: At candidates expense
• Job Description:
We are seeking a self-motivated Office Administrator to join our team.
As the first point of contact for visitors, you will represent our company with a welcoming, positive, and helpful attitude.
The ideal candidate takes initiative, identifies tasks proactively, and maintains a professional demeanor at all times.

Responsibilities:
Perform general administrative and office duties
Submit and manage office repair requests with the facilities department
Maintain office supplies and kitchen inventory
Answer phones and handle inquiries with professionalism
Schedule appointments and manage calendar events
Construct and respond to professional email correspondence
Ensure all office equipment and facilities are in working order, manage repairs as needed.

Requirements:
Personable and customer service-focused
Friendly, outgoing, and able to create a positive first impression
Professional appearance and speech
Self-starter with ability to identify and act on tasks independently
Proficient in Microsoft Office Suite
Strong written and verbal communication skills

Campus - Non-Clinical Onboarding (CAN START PENDING CRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED)
CORE
• Background
• Social Security Trace
• 7 year worked and lived found by SSN
• County Criminal F&M - 7 year
• Federal Criminal - 7 year
• Widescreen Plus National Criminal Search
• National Sex Offender Registry

APPLICATION
• Temporary Work Agreement
• Harassment & Discrimination Pamphlet

ON CAMPUS
• COVID VACCINATION REQUIREMENTS: Not required however strongly recommended. Masks Optional.

Enable Skills-Based Hiring	No
Working Job Title	Administrative Assistant I
Markup Category	Admin/Clerical
Shift Details/Expected Working Days and Hours	SEE JD
Dress Code/Special Attire	SEE JD
Does this position require driving?	No
Will resource have direct patient contact?	No
HIPAA training required?	No
Nearest Parking Location	SEE JD
Will job responsibilities include working directly with minors?	No

Does the position allow for the worker to be virtual/remote?	No
Shore Options Available for this Position	Onshore Only
Critical Position?	No

Hours per Day	7.5
Hours per Week	37.5
Total Hours	645.00