Administrative Assistant

-Prior administrative or office experience preferred
-Strong organizational and multitasking skills
-Excellent written and verbal communication abilities
-Professional demeanor with strong interpersonal skills
-Ability to handle sensitive and confidential information with discretion
-Proficiency in Microsoft Office, Quick Books and general computer skills
-Experience in the funeral profession is a plus, but not required

Responsibilities

-Greet and assist families and visitors with professionalism and empathy
-Answer and direct phone calls in a courteous and timely manner
-Prepare and process funeral service documentation and correspondence
-Coordinate scheduling and maintain calendars for services and meetings
-Provide general administrative and clerical support to funeral directors and staff
-Assist with obituary preparation and service-related materials
-Maintain office organization and supply inventory
-Perform data entry, maintain accurate filing systems, and ensure all documents are properly organized and accessible
-Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
-Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation, editing, and collaboration
-Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
-Support personal assistant responsibilities as needed, including travel arrangements or special project coordination Requirements
-Proven office experience demonstrating strong organizational skills and multitasking abilities
-Proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools
-Excellent communication skills with a focus on customer service and phone etiquette
-Experience with front desk operations, multi-line phone systems, filing systems, and clerical tasks preferred
-Knowledge of QuickBooks or bookkeeping experience is advantageous but not mandatory
-Strong typing skills with attention to detail for proofreading and document accuracy
-Ability to manage time efficiently