Administrative Assistant (Level III)
Axelon Services Corporation
Jacksonville, FL
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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Customer Relations, Customer Support/Service, Delivery Management, Detail Oriented, Establish Priorities, Event Management, Facilities Management, Interpersonal Skills, Meeting Minutes, Microsoft Outlook, Multitasking, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Quality Control, Reimbursement, Schedule Development, Time Management, Travel Planning, Willing to Travel
LOCATION
Jacksonville, FL
POSTED
2 days ago
Summary:
- Hybrid schedule requirement of a minimum of 3 days per week onsite
- Start date ASAP
- Location: Jacksonville, FL
Responsibilities:
- Provide diverse and confidential administrative support, including extensive calendar management.
- Support management with administrative tasks, coordinate travel arrangements, process expenses, and gather and report information.
- Assist with organizing in-person meetings and off-sites, managing different and conflicting objectives, projects, or activities.
- Manage the schedule of the executive, including meetings, tele-presence, and travel.
- Coordinate and respond to correspondence and requests from outside groups and senior management.
- Prepare expense reimbursement and other related administrative duties.
- Communicate with executives and line management to gather and convey relevant information.
- Answer manager's phone line, document accurate messages, and handle calls with appropriate judgment.
- Proactively manage the calendar of multiple stakeholders, resolving conflicts professionally.
- Manage all travel planning and expenses, coordinating schedules for executive to maximize time and efficiency.
- Prepare meeting minutes and related meeting documents.
- Liaise with outside groups to coordinate events where the executive is a corporate chair, director, or committee member.
- Engage in high-level client contact and support conversations related to sensitive information.
- Arrange complex, detailed, and frequently changing travel plans and itineraries.
- Assist with various administrative aspects of department management.
Requirements:
- 3 years’ experience as an Administrative Assistant or comparable level of experience as a Senior Administrative Assistant.
- Demonstrated ability to interact with senior level executives.
- Ability to work independently, multi-task, manage time wisely, and handle confidential and sensitive material with integrity.
- Strong executive presence and superior interpersonal communications skills.
- Must be proficient in MS Outlook.
- Ability to multi-task in an urgent and deadline-driven environment.
- Accuracy/quality control – must demonstrate accuracy and thoroughness and monitor own work to ensure quality.
- Excellent attention to detail and organizational skills.
- Pro-active attitude with ability to stay focused and maximize time efficiently.
Required Skills:
- Microsoft Outlook
Preferred Skills:
- Project Administration / Tasks / Deliverables Management
- Administrative Services
- Attention to Detail
- Customer and Client Focus
- Planning
- Prioritization
- Adaptability
- Collaboration
- Event Planning
- Problem Solving
- Research
- Facilities Management
- Office Administration
- Oral Communications
- Recording/Organizing Information
- Written Communications
About the Company
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