Administrative Assistant

Provides general administrative support in Administration Department, Human Resources and other departments as needed.

• Performs general administrative duties including preparing and following up on correspondence, requests, schedules and reports; legal documents; confidentiality agreements; expense reports; memos and other similar documents; processing mail and circulating industry information as received.
• May answer, screen and direct telephone calls to Department members.
• May arrange for/coordinate off-site travel or meetings.
• May maintain copier and printer and order respective supplies and maintenance.
• Assist with onboarding of new employees as needed.
• Order and stock supplies; maintain inventory and cost control.
• Assist in coordination of quarterly meetings and offsite events.
• Performs other administrative duties as assigned by Manager.

• High school graduate or equivalent
• At least two years administrative support

• Ability to review and interpret information in order to perform duties.
• Ability to use word processing, e-mail, spreadsheet and/or graphics software for desktop publishing, intermediate internal and external communications, creation of reports and data input.
• Knowledge of Business English and related correspondence formats.
• Ability to prioritize and manage several tasks at once without compromising quality of work or missing deadlines.
• Ability to work within team environment.
• Ability to solve problems.

• Computer proficiency, knowledge of Windows or comparable computer software desirable.
• Ability to code and process invoices.
• Concur and JDE experience preferred

• Typical office environment