Administrative Assistant III
Collins Consulting Inc
Washington, DC
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JOB DETAILS
LOCATION
Washington, DC
POSTED
30+ days ago
This is an onsite position 100%. Must be local
Job Description
Responsible for all administrative functions for a Vice President of a department at the client: answering phones, calendar management, scheduling travel and facilities requests, processing expense reports, meeting/event planning, maintaining distribution lists, and preparing documents or presentations from source materials, handling teleconferencing, and acting as a liaison for remote access issues. The administrative functions also include assisting with key office management tasks (e.g., inventory management, deliveries).
Key Responsibilities Include:
Job Description
Responsible for all administrative functions for a Vice President of a department at the client: answering phones, calendar management, scheduling travel and facilities requests, processing expense reports, meeting/event planning, maintaining distribution lists, and preparing documents or presentations from source materials, handling teleconferencing, and acting as a liaison for remote access issues. The administrative functions also include assisting with key office management tasks (e.g., inventory management, deliveries).
Key Responsibilities Include:
- Provides advanced administrative support to the Vice President of a Department at the client and other key leadership. May provide backup support to other staff as needed.
- Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
- Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
- Proactively identifies and resolves scheduling conflicts.
- Processes reports and applications as needed and in a timely manner, including expense reports.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
- Proactively monitor and maintain inventory for the office kitchen and supplies.
- Serve as the key point of contact for office visitors, providing a professional conduct that aligns with the company's executive standards.
- Follows company purchasing and other established procedures.
- In coordination with the Vice President, assist in organizing meetings, including drafting agenda, organizing meeting materials and resources and coordinating any catering/meal needs.
- Coordinates new employee office setups and onboarding.
- Professionally interacts with high-level executives.
- Consistently handles confidential or business-sensitive information.
- Works cross-functionally across office departments to ensure team IT and system needs and requirements are addressed.
- Minimum 5-7 years of administrative assistant related experience. High School diploma or equivalent.
- Experience providing support to a VP level or equivalent.
- Intermediate to advanced knowledge of Microsoft Office 365 (Outlook, PowerPoint, Word, Excel, Teams, SharePoint, and OneDrive), Kofax Power PDF/Adobe Acrobat, and an understanding of business processes and requirements.
- Proactive self-starter able to function at a high level with general instruction.
- Build strong relationships with peers and cross-functionally with partners outside of the assigned group as necessary to enable effective team operations.
- Team-oriented, can-do attitude, and desire to be a productive contributor to the overall organization.
- Learns quickly and can change course quickly when needed.
- Open to suggestions and innovation for improvement.
- Professional demeanor and ability to maintain confidentiality.
About the Company
C
Collins Consulting Inc
COMPANY SIZE
10 to 19 employeesINDUSTRY
Staffing/Employment Agencies
WEBSITE
http://www.colcon.com