Administrative Assistant III

• The Administrative Support Specialist provides comprehensive support for Alumni Engagement initiatives, blending executive-level administrative assistance with membership program coordination.
• This role is responsible for managing membership lifecycle activities, ensuring data integrity, supporting board operations, coordinating fundraising efforts, and delivering exceptional event and stewardship experiences.
• The ideal candidate is highly organized, detail-oriented, and skilled at balancing multiple priorities in a dynamic development environment.

• Coordinate full membership lifecycle: invitation, acquisition, onboarding, and retention.
• Maintain accurate membership data and reporting in Salesforce.
• Assist in developing and implementing annual retention and recruitment strategies.
• Create donor communications, including solicitations, newsletters, and social media content.
• Oversee stewardship touchpoints (letters, birthday cards, recognition wall).
• Coordinate Associates Student Scholars program and Faculty Awards programs.
• Monitor Daily Gift Report and Marketing Cloud analytics for engagement insights.
• Coordinate the delivery of member courtesies including liaising with campus vendors.

• Provide executive-level administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements.
• Assist with board operations: prepare materials, agendas, presentations, and serve as liaison with faculty.
• Maintain office and program inventory; coordinate team meetings and workflows.

• Support fundraising pipeline by scheduling prospect meetings and assisting with proposals.
• Ensure data integrity in Salesforce through updates, contact reports, and biographic information.
• Track and report key metrics for membership and development activities.

• Assist in planning and support events, including logistics, registration, signage, and post-event reporting.
• Coordinate sponsorship solicitation and member engagement opportunities.

• Bachelor's degree in business, communications, or related field (or equivalent experience).
• 3–5 years of experience in development, membership programs, or executive administrative roles.
• Proficiency in Salesforce, Microsoft Office Suite, and Marketing Cloud.
• Strong organizational, time-management, and communication skills.
• Ability to manage multiple projects and deadlines with attention to detail.
• Experience in event planning and board governance preferred.
• Familiarity with fundraising operations and stewardship best practices.

• Membership strategy and donor stewardship.
• Executive support and board relations.
• Data analytics and reporting.
• Excellent interpersonal and written communication skills.
• Ability to maintain confidentiality and exercise discretion.

akarsh.yathiraj@leadstackinc.com