Administrative Assistant II

Job Title: Administrative Coordinator (Onsite)

Additional Job Details

• Pre-Identified Candidate: No
• Distribution Route: VT
• Work Type: Onsite

Work Location

• Address: 4733 W. Sunset Blvd., Suite 330, Los Angeles, CA 90027
• Parking: Employee parking lot access provided
• Dress Code: Business Casual

Work Schedule

• Shift: 8:00 AM 5:00 PM

Travel Requirements

• Travel Required: Yes (Approx. 5%)
• Details: Occasional/ad-hoc meetings in Pasadena; no recurring travel schedule

Education & Experience

• Required Education: Bachelors Degree
• Preferred Education: Bachelors Degree
• Experience: 23 years of relevant experience

Required Skills & Systems Knowledge

• Client Office 365 (Outlook, Excel, PowerPoint)
• Windows PC proficiency
• Typing speed: 35 WPM

Preferred Skills

• Experience with Zoom platform

Certifications

• None required

Key Responsibilities

• Manage orders, schedules, invoices, and email communications
• Support one or more mid to senior-level managers
• Perform complex administrative tasks including:
  • Project coordination
  • Composing letters and reports
  • Preparing and editing presentations
  • Assisting with purchase decisions

Top Skills Required

• Strong organizational skills
• Excellent written and verbal communication
• Ability to prioritize tasks effectively

Work Environment Notes

• Role does not require working in a patient access building more than 50% of the time
• Walking across the hospital campus is required

Interview Process

• MS Teams virtual interview