Administrative Assistant II

The Administrative Assistant II provides administrative support to the functional areas of the Printing Services department, including working directly with the Director of Printing Services on projects.  Tasks include:

• Professionally and efficiently executing Cameron University’s commitment to student success
• Establishing and maintaining effective work relations between the department and students, faculty, staff and the general public
• Greeting customers, answering phone calls and emails, relaying messages, and taking necessary action or referrals for resolution
• Responsible for efficient functioning of office, such as maintaining office files and records; processing accounts payable and receivables; filing and general administrative tasks; preparing and submitting customer invoices; coding, posting and receipt of payments; preparing and coordinating deposit activities; performing all accounting deposits; monitoring customer accounts; checking, verifying and processing invoices; sorting, coding and entering accounts payable data and journal entries; balancing and reconciling reports and accounts; and reviewing and reconciling invoices and statements against purchase orders
• Preparing information for university financial reports
• Providing administrative support, including maintaining vendor accounts and operating a copier,
• Assisting with development, implementation, and compliance of department policies and procedures
• Assisting with preparation and maintenance of the department budget
• Preparing requisitions and purchase orders, and documenting credit card expenditures
• Processing all departmental mail
• Maintaining inventory of supplies and equipment
• Assisting with supervising part-time student workers
• Assisting with internal calendars and schedules
• Other duties as assigned relating to the operation of the department

MINIMUM QUALIFICATIONS:

• High school degree or equivalent
• Detail-oriented and organized
• Friendly, welcoming, positive and a team player
• Excellent customer service skills, judgment and integrity
• Strong interpersonal and communication skills
• Ability to prioritize, coordinate, and complete multiple, complex tasks
• Proficient in the use of MSOffice, QuickBooks, Excel, Publisher, Access, PowerPoint and databases 
• Familiarity with bookkeeping and basic accounting procedures
• Demonstrated ability to work with online software/applications

PREFERRED QUALIFICATIONS:

• Associate degree or relevant certification or experience
• 2-4 years administrative and accounting experience
• Familiarity in InDesign, Photoshop and Illustrator software
• Experience in using a digital press and bindery equipment

EEO/AA Employer/Vets/Disability