Administrative Assistant I

100% onsite position
Work schedule: M-F (8:00 - 5:00) somewhat flexible
Travel: might need to travel for conferences

Job Description:

• The Administrative Assistant provides essential support to multiple principals within the organization, assisting in various administrative tasks to ensure smooth operations.
• This role involves general secretarial support, document preparation, answering phones, filing, scheduling meetings, managing calendars, making travel arrangements, handling mail, maintaining office supplies, and operating office equipment.

• Provide general secretarial support to several principals, assisting with administrative tasks as needed.
• Prepare documents using Word for Windows, ensuring accuracy and adherence to organizational standards.
• Answer phones and handle inquiries in a professional manner, directing calls to the appropriate individuals.
• Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality of information.
• Schedule meetings and appointments, manage calendars using MS Outlook, and coordinate logistical arrangements.
• Make travel arrangements for staff members, including booking flights, hotels, and transportation as required.
• Sort and deliver incoming and outgoing mail, ensuring timely distribution and processing.
• Order and maintain office supplies, ensuring adequate inventory levels and cost effectiveness.
• Operate office equipment such as fax machines, ensuring proper functionality and maintenance.

• MSFT Office Professional
• Adobe Acrobat Professional

• Administrative Reporting
• Attention to detail
• Strong Communication

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite, including Word and Outlook.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and work effectively in a fast-paced environment.

• High school diploma or equivalent.