Administrative Assistant I

Position: Administrative Assistant 

Location: Alma, MI 

Employment Type: Full-Time Contract

Schedule: Hybrid (3 days on-site, 2 days at home)

Pay: $20-22 per hour 

Description: This role will be responsible for higher level administrative / support tasks that include repetitive, clerical, secretarial, or data entry tasks.

Responsibilities:

• Tasks may include typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations
• Responsible for preparing forms, reports, sketches, diagrams
• Operate a variety of office equipment and use a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs 
• Travel scheduling / coordination and office space coordination
• Provide assistance in presentation development using MS Office tools
• Maintain daily production reports
• Assist visitors
• Perform other miscellaneous office tasks

Requirements:

• High School Diploma or GED
• 1-2 years of experience as an Administrative Assistant
• 1-2 years of experience in a specialized/functional area/discipline
• Working knowledge and use of Microsoft Office programs - Word, Excel and PowerPoint
• Ability to perform standard to complex office tasks and prioritize/handle multiple tasks
• Experience tracking, maintaining and reporting on various inventories 
• Experience integrating conflicting calendar priorities
• Excellent verbal/written communication skills, interpersonal/analytical skills, and organizational skills
• Experience using electronic calendaring to schedule meetings for many attendees
• May require travel or overtime 

Preferred:

• Associates degree or equivalent experience is preferred
• Visio and OneNote experience is a plus
• Experience with SAP would be an asset 
   

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