Administrative Assistant I (01247)

ANR Group Inc is accepting resumes for an Administrative Assistant I located in Richland, WA.

The hourly rate range for this position is $20-$25 per hour (plus full benefits). This position is initially expected to be a one year assignment, with the potential for extension.

*This is an active recruitment that may close at any time without notice. Interested candidates are encouraged to apply as soon as possible.*

DESCRIPTION OF WORK – SPECIFIC

Under direct supervision, perform advanced, diversified and confidential administrative duties. Provide day-to-day administrative support. Perform administrative activities on behalf of management which will include interacting with staff in the organization and with other staff. Perform secretarial and administrative duties in support of normal/department functions including word processing, record keeping and filing, arranging meetings, answering telephones, directing visitors and scheduling activities.

• Maintain documents in accordance with recordkeeping requirements.
• Prepare travel authorization/expense forms and coordinate travel arrangements in accordance with travel procedures.
• Monitor all department personnel qualifications to ensure qualifications are properly maintained.
• Facilitate new department staff on-boarding (e.g. supplies, equipment, office orientation), schedule performance appraisals, and prepare personnel-related paperwork/records (e.g. SSIS, ERCS).
• Prepare various reports, correspondence, and presentations often of a confidential nature and for key audiences including senior management and the board.
• Provide office management and administrative support for the department.
• Receive and direct in-person and telephone inquiries, including the must-answer line, to appropriate staff in a timely and professional manner, answering all questions as able as a first point of contact.
• Distribute department mail and faxes daily, monitoring for items of a sensitive nature (e.g. Department of Labor allegations) and alerting appropriate staff in a timely manner.
• Maintain office supply inventory and place special orders within budget or as approved.
• Coordinate department facility and equipment needs (e.g. office furniture, printers, work orders).
• Serve as department subject matter expert for AR system. Generate ARs, prepare weekly reports and track all actions to timely closure. Coordinate dispositioning of AR-CF CRs.
• Design and maintain the CF Corporate SharePoint site.
• Initiate contract requisitions and changes. Coordinate annual funding of all CF contracts.
• Serve as credit card custodian.
• Reconcile monthly billing.
• Register staff for training.
• Other duties as assigned.

REQUIRED EDUCATION and EXPERIENCE

• Requires a high school diploma or GED with a minimum of three years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.
• Ability to prepare documents utilizing Microsoft Office programs, and client’s information management tools (Word, Excel, PowerPoint, and Action Tracking).
• Knowledge of general to advanced office management techniques including but not limited to, spelling, grammar, punctuation, and use of standard office equipment.
• Proper professional office etiquette.
• Ability to handle sensitive and confidential information professionally and with discretion.
• Proficient in the use of Microsoft (i.e., Word, Excel, PowerPoint, Outlook, Access).
• Must have strong administrative, organizational, planning, and time management skills.
• Ability to work under pressure and tight schedules.
• Perform work with minimal supervision.
• Must be detail oriented.
• Ability to be creative and participate as a valued team member.
• Able to solve problems, exercise good judgment, and make good decisions.
• Have effective communication skills, both oral and written.
• Good interpersonal skills.
• Ability to effectively interface with management/staff of various organizations and senior management team.

DESIRED EDUCATION and EXPERIENCE

• Knowledge in the use of Asset Suite and SharePoint.

ANR offers full benefits including paid holidays, Paid Time Off and Medical, Dental and Vision insurance as well as 401k Match.

Applicants must be punctual, have a good work ethic, and be able to successfully complete pre-employment testing and background investigation.

ANR Group Inc is an equal opportunity/affirmative action employer. We recruit and hire employees without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran.