Administrative Assistant - hybrid
Jobility
Colorado Springs, CO
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JOB DETAILS
SALARY
$25–$25 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Calendar Management, Capital Expenditure (CAPEX), Car Rentals, Communication Skills, Conferences, Corporate Policies, Cross-Functional, Detail Oriented, Documentation, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Hardware Components, Maintain Compliance, Marketing, Meeting Minutes, Microsoft Product Family, Microsoft Project, Multitasking, Organizational Skills, Pivot Tables, Plan Meetings, Project Tracking, Proofreading, Sales, Supplier Relationship Management (SRM), Time Management, Travel Planning, Travel Policy, Vendor/Supplier Relations, Vlookups, Willing to Travel
LOCATION
Colorado Springs, CO
POSTED
2 days ago
Administrative Assistant
Location: Colorado Springs, CO
Duration: 12-month contract
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Work Setup: On-site initially; hybrid (minimum 3 days/week on-site) after ramp-up
ResponsibilitiesProcurement & Logistics
- Order hardware, lab components, and office supplies
- Track lead times and ensure timely delivery
- Manage vendor relationships
- Handle CAPEX approval process, documentation, and tracking
Travel & Expense Management
- Coordinate domestic and international travel (flights, hotels, rental cars, visas)
- Ensure compliance with company travel policies
- Prepare and submit expense reports
- Verify receipts and reconcile corporate card charges
- Review and route travel and expense approvals
Executive Support
- Manage calendars and resolve scheduling conflicts
- Prepare meeting agendas and materials
- Take meeting notes and track action items
- Draft and proofread communications
Team & Project Support
- Track project timelines and milestones
- Support cross-functional teams (Sales, Marketing, Engineering)
- Coordinate events, meetings, and conferences
Requirements
- Experience managing complex international travel itineraries
- Strong attention to detail for expense reporting and compliance
- Experience with Concur
- Advanced Excel or Google Sheets (pivot tables, VLOOKUP)
- Experience with Microsoft Project
- Proficiency in Microsoft 365 or Google Workspace
- High level of confidentiality and professionalism
Ideal Candidate
- Highly organized and detail-oriented
- Strong communication and coordination skills
- Able to manage multiple priorities in a fast-paced environment
About the Company
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