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Administrative Assistant

Burnett Specialists

Houston, TX

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JOB DETAILS
LOCATION
Houston, TX
POSTED
15 days ago
We are seeking a highly organized and proactive Administrative Assistant to support executive leadership and assist with the daily operations of the office. This role will work closely with senior leadership and another administrative professional to ensure communication is streamlined and administrative responsibilities are handled efficiently and in a timely manner.

The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Essential Duties and Responsibilities
  • Support daily office operations and administrative functions to ensure the office runs smoothly.
  • Manage incoming phone calls and general email correspondence.
  • Coordinate and schedule meetings, appointments, and calendars as needed.
  • Order and manage office supplies, negotiate with vendors, and maintain inventory levels.
  • Oversee office equipment and coordinate service calls or maintenance with vendor technicians.
  • Handle incoming and outgoing mail, shipping, and deliveries.
  • Prepare and type correspondence, documents, and reports as needed.
  • Maintain organized filing systems, both electronic and physical.
  • Track and coordinate renewal timelines for insurance policies and leases to ensure deadlines are met.
  • Maintain a general awareness of property-related matters, including Ad Valorem (property) taxes.
  • Provide administrative support for charitable foundation activities, including preparing meeting agendas, assembling meeting materials, recording meeting minutes, and managing related correspondence.
  • Assist with additional administrative projects and tasks as needed.

Qualifications
  • 10+ years of administrative assistant experience required.
  • QuickBooks experience preferred (approximately 5 years of working knowledge is ideal, but not required).
  • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
  • Strong written and verbal communication skills with excellent spelling and grammar.
  • Ability to manage confidential information with professionalism and discretion.
  • Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
  • Exceptional attention to detail and ability to work independently while ensuring tasks are completed and followed through.
  • Self-starter with a proactive and dependable work style.

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About the Company

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Burnett Specialists