Administrative Assistant

Administrative Assistant

Location: Greenwich, CT
Schedule: Monday – Friday, 8:30 AM – 4:30 PM

About the Opportunity

A well-established nonprofit organization in Greenwich is seeking a highly organized and professional Administrative Assistant to support senior leadership and daily office operations. This role works closely with executive leadership and plays a key part in maintaining efficient administrative and HR processes across the organization.

This is an excellent opportunity for someone who enjoys a mission-driven environment and thrives in a collaborative, fast-paced setting.

Key Responsibilities

• Answer phones and welcome visitors in a professional manner

• Manage calendars, schedule appointments, and coordinate meetings

• Organize staff meetings, board meetings, and special events

• Prepare and edit correspondence, reports, and presentations

• Maintain electronic and physical filing systems

• Distribute incoming mail and manage office communications

• Reconcile expense and spending reports

• Take meeting minutes and support Board and committee interactions

• Coordinate virtual and in-person meetings and webinars

• Assist with employee onboarding and offboarding processes

• Support performance evaluation tracking within HR systems

• Help coordinate employee trainings and internal events

Qualifications

• Bachelor’s degree preferred

• Minimum of 2+ years of administrative experience in a professional office environment

• Excellent organizational and multitasking skills

• High level of professionalism and discretion when handling confidential information

• Strong written and verbal communication skills

Benefits

• Health, dental, and life insurance

• Health Savings Account (HSA) / Flexible Spending options

• Retirement plan

• Paid time off

• Parental leave

• Employee discounts