Administrative Assistant - GJ

The Administrative Assistant will be responsible for working within the administrative team in providing administrative, reception customer service and organizational office support.  Reporting to the Supervisor, Office Administration, the Administrative Assistant will focus on data entry, filing and keeping operations running smoothly.

· Provide effective communication regarding continuous improvement initiatives

· Able to participate in the development of policies and procedures

· Work well with all business units to ensure a trouble free operation

· Manage assignments to achieve corporate mandate of “Service First”

· Ensure adherence to policies and procedures

· Adheres to and inspires others to adhere to the Corporate Code of Business ethics

· Maintain computer-based and paper files as needed

· Working with vendors and setting up new accounts

· Organizes department correspondence and responds to requests for information

· Assemble a payment voucher for each invoice to include, as appropriate, approved invoices, receiving documents and purchase orders

· Compute use taxes, as necessary

· May help process employee expense accounts

· File all accounts payable vouchers in a manner allowing for timely and easy access

· Coordinates activities between departments and outside parties

· Performs data entry and document editing / preparation

· Designs spreadsheets and maintains databases

·Use Cetaris to manage PO.....

·Works with Great Plains software (Accounting Software)

·Create purchase orders

·A highly energetic, self-starter with the ability to work in a fast paced environment that is deadline driven and centered on providing quality information

·Excellent interpersonal, relationship-building, and verbal and written communication skills

·Comfortable in a time-sensitive, project driven, team based environment

·Ability to challenge assumptions backed by a strong business acumen and strong interpersonal skills

·Excellent communication skills with a customer service orientation and an ability to work well with all levels of the organization

·Ability to handle multiple projects and priorities with a high attention to detail

·Able to thrive in a rapidly changing environment

·Team player with the ability to conduct work with utmost confidentiality and professionalism

·Works and inspires others to work at high performance levels

·Ability to generate reports with a high attention to detail

·Strong working knowledge of Excel, Word and PowerPoint is essential

·High school diploma or equivalent, Bachelor’s Degree desirable

· 2+ years similar experience