Administrative Assistant

Administrative Assistant
Location Fort Worth, TX 76107 | Onsite

COMPENSATION & SCHEDULE
• $17.00 per hour
• Monday–Friday, 7:00 a.m. – 4:00 p.m.
• Temp-to-Hire | W2

ROLE IMPACT
This role supports Multi-Family project operations by coordinating schedules, tracking project progress, and maintaining accurate documentation from contract setup through invoicing. Success in this position ensures projects align with contract guidelines, deadlines are met, and internal teams have accurate, up-to-date information to deliver services efficiently.

• Key Responsibilities
• Serve as primary point of contact for department phone calls, including quote requests, report status updates, and technical assistance inquiries; route calls as appropriate.
• Prepare invoices, reconcile payments, set up project files, and provide administrative support to ensure smooth project execution.
• Coordinate multi-family projects across service territories with Project Managers to align scope, strategy, and timelines.
• Assign project tasks, arrange schedules, track changes, and communicate updates to internal teams.
• Maintain organized records, reports, contracts (excluding signatures), and confidential documentation.
• Prepare correspondence, agreements, presentation materials, and routine progress reports for leadership.
• Maintain project management calendars, tracking reports, and internal proprietary operations databases.
• Ensure adherence to invoicing deadlines, contract requirements, and internal operational procedures.

• Minimum Qualifications
• 1+ year of administrative support or project coordination experience.
• Strong organizational skills with the ability to manage multiple deadlines and maintain detailed records.
• Professional communication skills and proficiency in Microsoft Office.

• Core Tools & Systems
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Project tracking and scheduling systems
• Internal proprietary database software
• Multi-line phone systems and standard office equipment

Preferred Skills
• Experience supporting multi-family housing or property-related projects.
• Familiarity with contract review and invoice reconciliation processes.
• Ability to manage shifting priorities in a deadline-driven environment.

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