Administrative Assistant

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently seeking an Administrative Assistant in the Fort Lauderdale, FL area. This is a fully in-office contract role through April 16, 2026, with the possibility of an extension.

ROLES AND RESPONSIBILITIES:

• Busy season Preparing, making changes and Finalizing SOW's
• Creating SOWS -Upload unsigned and signed ATS/SOWs in UserVerse /PeopleSoft
• Upload 8879's in UserVerse -E-filing
• Update DDT (confirm all signed TCC, SOW, E-file authorizations/acceptance, tax return is in UserVerse prior to complete)
• Update workflows as needed
• Creating/changing/updating info on PeopleSoft (contacts, billing authority/specialist, renewals)
• Smartsheet
• New Client set up
• Checking payment information/details
• Checking the Pools in UserVerse
• Global Portal
• CRM
• Front desk coverage
• Answer/ Transfer incoming calls
• Create UPS or FedEx Labels for outgoing packages Certified mail
• Check the conference room calendar making sure we have everything we need before a meeting.
• Correspondence Assistance
• Expenses

• High School diploma, GED or equivalent required
• Three (3) or more years of administrative experience required
• Advanced level of proficiency in Microsoft Office Suite required
• Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
• Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended.
• Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
• Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking.
• Capable of managing highly confidential information.
• Ability to work well with all levels of management as well as outside external clients
• Team player who is willing to help out as needed