Administrative Assistant

The Flat Gold Project is recruiting for its seasonal exploration program in Flat, Alaska, anticipated to run between April and October.  

Job Description:
The Administrative Assistant will provide administrative support to the management and camp personnel by coordinating the office services, assist with travel, work schedule preparation, report compilation, document control, records control, and other duties as assigned during the 2026 field season. The field season is expected to extend from April to October 2026. The Administrative Assistant reports to the on-site operations management team.

Key Responsibilities:
• Comply with safety, environmental and Company policies and procedures.
• Prepare travel arrangements to and from camp for passengers, prepare flight manifests, maintain travel schedule
on charter flights to and from camp, and track passenger flight weights for Flight Operations.
• Responsible for camp billeting.
• Communicate Site Specific Protocols to employees and visitors coming to the site.
• Oversee arrival paperwork completion and provide some training to new arrivals.
• Maintain accurate records of camp population.
• Perform general office duties to include faxing, copying, answering telephones, keeping office supplies in stock,
receiving and distribution of camp personnel mail.
• Prepare reports, memos, letters and other documents as assigned.
• Maintain the document control system for the project including document review, version control and electronic
filing system.

Education and Experience:
• High School Diploma or equivalent required.
• Minimum 2 years experience in an administrative office setting preferred.
• Proficient in written and verbal instruction. Must be organized.
• Proficient in Microsoft Word, Excel, and other related software.

While performing the duties of this job, employees may be frequently required to stand, walk, or sit for extended periods of time, use hand and fingers to handle or feel, regularly required to talk and hear. The employee must regularly lift and/or move up to 25 pounds. Specific vision requirements for this position include close vision, distance vision, and the ability to adjust focus.

This position is a 2 week on / 2 weeks off rotation, working a 12-hour daily shift.

REASONABLE ACCOMMODATION: Fairweather's business philosophy and practice is to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Fairweather grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

This job description is not an employment agreement or contract, implied or otherwise, other than an “at will” relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

The successful candidate must pass a criminal background check, pre-hire drug screen, and participate in random drug screening during the term of their employment.