Administrative Assistant
Three Point Solutions, Inc.
East Moline, IL
Job Title: Administrative Assistant
Client: Heavy Machine Manufacturing Company
Duration: 2 Years (possible extension)
Location: East Moline, IL 61244
Shift: 7:00 3:30 PM or 7:30 4:00 PM (30-min lunch)
Role:
Provide high-level administrative support and manage factory tours and visitor experience.
Key Responsibilities:
Provide excellent customer service to visitors
Support managers with confidential administrative tasks
Schedule meetings, calendars and travel
Handle inquiries and escalate complex issues
Prepare reports, letters and documents
Maintain records, databases and files
Coordinate factory tours and visitor logistics
Schedule and train tour guides
Ensure visitor safety and PPE compliance
Act as company representative during tours
Handle invoicing, correspondence and filing
Skills and Traits:
Organized and detail-oriented
Strong communication skills
Customer-focused and energetic
Able to work independently
Flexible and proactive
Qualifications:
Associate degree (Hospitality/Business preferred)
1 3 years customer service or event/visitor services
Microsoft Office required
Power BI nice to have
Work Type:
On-site
Admin Visitor/Tour Coordination role
#ZR